{"id":1164,"date":"2016-04-30T06:21:52","date_gmt":"2016-04-30T06:21:52","guid":{"rendered":"http:\/\/www.quartzbd.com\/?post_type=product&p=1164"},"modified":"2016-04-30T06:21:52","modified_gmt":"2016-04-30T06:21:52","slug":"business-letter-collection-2016","status":"publish","type":"product","link":"https:\/\/www.quartzbd.com\/?product=business-letter-collection-2016","title":{"rendered":"Business Letter collection-2016"},"content":{"rendered":"
\n

Business Letters (Part 1): The Language of Basic Business\u00a0Letters<\/h1>\n<\/header>\n
\n

\"\"<\/a><\/p>\n

Business letter writing is a very common practice in our organization, but only some units in the MOF write business letters in English. We use business letters to convey any number of non-personal purposes, such as negotiations, contract agreements, questions regarding certain things or to arrange meetings. Sometimes we also need to write them to promote our unit, share updated information or just communicate with users and other units. We should know that the basics of good business in English are very easy to learn, provided you follow a few simple tips. This article will provide some phrases that are commonly found in any standard business letter. The phrases are used as a kind of frame and introduction to the content of business letters. At the end of this article, we can also learn some tips on the guidelines for business letters. Once we understand these basics, we can use this guide to various types of business letters for our organization needs. The Start <\/strong><\/p>\n

If we do not know who we are writing to, use:<\/p>\n

Dear Sir or Madam,<\/p>\n

or we address the letter to the position that we contact to;<\/p>\n

Dear Personnel Director,<\/p>\n

Dear Head of HR Department,<\/p>\n

Dear the Director of STAN,<\/p>\n

If you know the addressee and have a formal relationship with, use the complete name or the family name:<\/p>\n

Dear Dr. Pangaribuan,<\/p>\n

Dear Mr. Indra Raharja<\/p>\n

Dear Ms. Feni iranawati,<\/p>\n

It\u2019s very important to use Ms for women unless asked you are asked to use Mrs or Miss.<\/p>\n

If the addressee is a close business contact or friend, we can use his or her first name:<\/p>\n

Dear Frank,<\/p>\n

Dear Stefhanie,<\/p>\n

The Reference <\/strong><\/p>\n

With reference to your advertisement in the Times \/ your letter of 23 rd March \/ your phone call today, \u2026<\/p>\n

Thank you for your letter of March 5th .<\/p>\n

The Reason for Writing <\/strong><\/p>\n

I am writing to inquire about\u2028\/ apologize for\u2028\/ confirm<\/p>\n

Requesting <\/strong><\/p>\n

Could you possibly\u2026?<\/p>\n

I would be grateful if you could \u2026<\/p>\n

Agreeing to Requests <\/strong><\/p>\n

I would be delighted to<\/p>\n

Giving Bad News <\/strong><\/p>\n

Unfortunately<\/p>\n

I am afraid that<\/p>\n

Enclosing Documents <\/strong><\/p>\n

I am enclosing<\/p>\n

Please find enclosed<\/p>\n

Enclosed you will find<\/p>\n

Closing Remarks <\/strong><\/p>\n

Thank you for your help.<\/p>\n

Please contact us again if we can help in any way \/there are any problems \/you have any questions.<\/p>\n

Reference to Future Contact <\/strong><\/p>\n

I look forward to \u2026\u2028hearing from you soon \/ meeting you next Tuesday \/ seeing you next Thursday.<\/p>\n

The Finish <\/strong><\/p>\n

Yours faithfully, (If you don\u2019t know the name of the person you\u2019re writing to)<\/p>\n

Yours sincerely, (If you know the name of the person you\u2019re writing to)<\/p>\n

Best wishes,<\/p>\n

Best regards, (If the person is a close business contact or friend)<\/p>\n

Ok now we have read some phrases in a formal business letter. The next is a sample letter using some of these forms:<\/p>\n

Pusdiklat Keuangan Umum<\/p>\n

Jalan Pancoran Timur II No. 1 Jakarta 12770<\/p>\n

August 29, 2011Jason Flintstone<\/p>\n

Education Manager<\/p>\n

TOEFL Specialists Inc.<\/p>\n

Jalan Proklamasi 17 Bandung<\/p>\n

Dear Mr. Flintstone:<\/p>\n

With reference to our telephone conversation today, I am writing to confirm your request for our Handbooks for DTU TOEFL (iBT) Preparation.<\/p>\n

The books will be delivered within two days via TIKI and should arrive at your institution in about three days.<\/p>\n

Please contact us again if we can help in any way.<\/p>\n

Yours sincerely,<\/p>\n

Ilhan Lasahido<\/p>\n

Head of Planning and Development Division<\/p>\n

 <\/p>\n

Here\u2019s How:<\/strong><\/p>\n

\u2022 Use block style \u2013 do not indent paragraphs.<\/p>\n

\u2022 Include address of the person you are writing to at the top of the letter, below your company address.<\/p>\n

\u2022 After the address, double space and include date<\/p>\n

\u2022 Double space (or as much as you need to put the body of the letter in the center) and include the salutation.<\/p>\n

\u2022\u00a0Include Mr. for men or Ms for women, unless the recipient has a title such as Dr.<\/p>\n

\u2022 State a reference reason for your letter (i.e. \u2018With reference to our telephone conversation\u2026\u2019<\/p>\n

\u2022 Give the reason for writing (i.e. \u2018I am writing to you to confirm our order\u2026\u2019)<\/p>\n

\u2022 Make any request you may have (i.e. \u2018I would be grateful if you could include a brochure\u2026\u2019<\/p>\n

\u2022\u00a0If there is to be further contact, refer to this contact (i.e. \u2018I look forward to meeting you at\u2026\u2019)<\/p>\n

\u2022 Close the letter with a thank you (i.e. \u2018Thank you for your prompt help\u2026\u2019)<\/p>\n

\u2022 Finish the letter with a salutation (i.e. \u2018Yours sincerely,\u2019)<\/p>\n

\u2022 Include 4 spaces and type your full name and title<\/p>\n

\u2022 sign the letter between the salutation and the typed name and title<\/p>\n

Tips: <\/strong><\/p>\n

\u2022 Keep the letter brief and to the point<\/p>\n

\u2022 Do not use shortened verb forms \u2013 write them out (i.e. \u2018don\u2019t instead of do not\u2019)<\/p>\n

\u2022 \u00a0Always keep a copy of correspondence for future reference<\/p>\n

That\u2019s all for now. In the next edition, we are going to learn the parts of business letters and some examples of them. See you later.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Delivery system
\n===============
\nFace to face from our office
\nDownload from Dropbox link
\nCourier Service<\/p>\n

Payment system
\n==============
\nFace to Face
\nbkash-01716197088<\/p>\n

Contact
\n========
\n01919197088
\n01716197088-bkash
\n01552551768-office
\nqrtzcom@gmail.com
\nwww.quartzbd.com
\nwww.facebook.com\/quartz.bd
\nskype: quartzcom<\/p>\n","protected":false},"featured_media":1165,"comment_status":"open","ping_status":"closed","template":"","meta":[],"product_cat":[221,69],"product_tag":[],"class_list":{"0":"post-1164","1":"product","2":"type-product","3":"status-publish","4":"has-post-thumbnail","6":"product_cat-february-2016","7":"product_cat-office-management","9":"first","10":"instock","11":"shipping-taxable","12":"purchasable","13":"product-type-simple"},"_links":{"self":[{"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=\/wp\/v2\/product\/1164"}],"collection":[{"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=\/wp\/v2\/product"}],"about":[{"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=\/wp\/v2\/types\/product"}],"replies":[{"embeddable":true,"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1164"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=\/wp\/v2\/media\/1165"}],"wp:attachment":[{"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1164"}],"wp:term":[{"taxonomy":"product_cat","embeddable":true,"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=%2Fwp%2Fv2%2Fproduct_cat&post=1164"},{"taxonomy":"product_tag","embeddable":true,"href":"https:\/\/www.quartzbd.com\/index.php?rest_route=%2Fwp%2Fv2%2Fproduct_tag&post=1164"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}